Public records are an important resource for anyone seeking reliable information about government activities, legal matters, or community history. Spartanburg County Public Records give citizens, researchers, and lawyers access to official documents that provide clarity, transparency, and accountability. These records may include court filings, property deeds, vital records, and other documents maintained by county offices. By making these records available, the county supports open access to information that impacts daily life.
For citizens, public records can be a valuable way to verify property ownership, confirm marriage or divorce details, or check court proceedings. Researchers rely on these records to gather accurate historical or statistical data. Lawyers and legal professionals use them to support cases, review precedents, or confirm filing histories. In each case, the accessibility of these documents ensures that the public remains informed about matters that shape the community.
Understanding Public Records in Spartanburg County
Public records in Spartanburg County are official documents that are available to the public under South Carolina law. These records include information created and maintained by government agencies as part of their daily work. The South Carolina Freedom of Information Act (FOIA) allows residents to request access to such materials, promoting transparency and trust in government. Public records can cover a wide range of topics, from legal proceedings to property ownership, and serve as an important resource for both personal and civic purposes.
Public vs. Restricted Records
Not every record is open for public access. Public records are those that anyone can request without special permission, such as property deeds or recorded court cases. Restricted or confidential records, on the other hand, are protected by privacy laws. These include adoption files, juvenile court matters, medical records, and certain law enforcement investigations. The difference between the two categories helps balance public accountability with the right to personal privacy.
Common Types of Public Records
Residents often seek specific types of records in Spartanburg County. Court records include case filings, judgments, and sentencing details. Property deeds provide ownership history and land transactions. Probate records show details about estates and wills. Vital statistics, such as birth, marriage, and death certificates, are maintained at the state and county level, though access may vary based on the requester’s relationship to the person named in the record. FOIA documents, covering government decisions and spending, are another valuable category. These examples show how public records touch many parts of daily life.
Why Public Records Matter
Public records play a key role in promoting accountability. They allow residents to see how decisions are made and how funds are spent. For example, access to court records helps keep the justice system open to review. Property and probate records support fair transactions and estate planning. On a personal level, public records can help with researching family history, verifying property ownership, or obtaining proof of marriage or birth for official uses. By making this information available, Spartanburg County ensures that government processes remain open and accessible to the people it serves.
Probate Court Records (Marriage Licenses & Related Records)
The Probate Court in Spartanburg County is responsible for handling a range of family-related records. Among the most requested are marriage licenses, estate filings, guardianships, and other matters tied to family law and inheritance. Marriage licenses in particular are kept on file for legal and historical purposes, allowing couples to request certified copies whenever needed for identification, legal name changes, or benefits.
Certified Marriage Copies
Couples who married in Spartanburg County can request certified copies of their marriage license directly from the Probate Court. Certified copies are official documents, often required for passports, Social Security updates, and other legal processes. These requests can be made in person or by mail, and the court provides clear instructions to make the process straightforward.
Eligibility and Fees
Certified copies of marriage records can usually be requested by either spouse, an immediate family member, or a legal representative. Valid photo identification is required at the time of the request. Fees apply for each certified copy, with costs set by county policy. Payment is typically accepted by cash, money order, or credit card for in-person requests, and by money order for mail-in requests.
Probate Court Contact Information
Spartanburg County Probate Court
180 Magnolia Street, 2nd Floor
Spartanburg, SC 29306
Phone: (864) 596-2556
Office Hours: Monday–Friday, 8:30 AM–5:00 PM
This contact information makes it easier for residents to reach the court directly with questions about marriage records and other probate services.
Requesting Step by Step
- Gather Information – Know the full names of both spouses and the date of the marriage.
- Choose Request Method – Decide whether to apply in person or by mail.
- Prepare ID and Payment – Bring or enclose a valid photo ID and the required fee.
- Submit the Request – Provide the completed form and payment to the Probate Court office.
- Receive Certified Copy – Processing times vary, but in-person requests are often completed the same day, while mail requests may take longer.
By following these steps, residents can access certified marriage licenses and other probate records without confusion, making the process smooth and reliable.
Divorce Records from Clerk of Court
The Clerk of Court in Spartanburg County manages divorce filings and keeps official records of cases handled in the family court division. These records are an important source of legal proof, whether someone needs to update personal information, settle property issues, or show evidence of marital status. The Clerk’s office maintains files that document the entire legal process from the initial petition to the final ruling.
Types of Divorce Records
There are three main kinds of records related to divorce:
- Divorce Decree – This is the final judgment issued by the court, detailing the terms of the divorce, including property division, custody, and support.
- Divorce Certificate – A shorter document, this confirms that a divorce was granted but does not include case details.
- Case File – This includes the full record of proceedings, motions, and court actions related to the divorce.
Each serves a different purpose, and knowing which one you need can save time during the request process.
Requesting Divorce Records
Divorce records can be requested in person or by mail through the Clerk of Court’s office. To make a request, provide the full names of both parties, the approximate year of the divorce, and valid photo identification. Fees apply for certified copies, and payments are accepted by cash, card, or money order depending on the method of request.
Clerk of Court Contact Information
Spartanburg County Clerk of Court
180 Magnolia Street, 1st Floor
Spartanburg, SC 29306
Phone: (864) 596-2591
Office Hours: Monday–Friday, 8:30 AM–5:00 PM
Processing Times and Costs
In-person requests are often processed the same day, allowing you to leave with certified copies in hand. Mail requests take longer, depending on mailing times and office workload, but most are completed within 1–2 weeks. Fees vary by document type, with certified copies carrying a set per-page charge.
Birth and Death Certificates (Vital Records Division)
The Vital Records Division in Spartanburg County handles official birth and death certificates. These documents are often needed for legal, medical, and personal purposes, such as enrolling in school, applying for government benefits, or settling estates. Certified copies are considered legal proof, while informational copies may be available for family research or personal records.
Records Available
The office provides certified copies of birth certificates for people born in South Carolina, as well as death certificates for deaths that occurred within the state. Each certificate includes key details such as names, dates, and locations, making them essential for verifying identity or finalizing important paperwork.
Restrictions on Requests
Access to certified copies is limited by law to protect personal information. Birth certificates can be requested by the individual named, parents, legal guardians, or certain authorized representatives. Death certificates are available to immediate family members, legal representatives, or those who demonstrate a direct interest. A valid government-issued photo ID is required for all requests, and proof of relationship may be needed in some cases.
Ordering Certified Copies
There are three main ways to order certified copies:
- Online – Requests can be submitted through the South Carolina Department of Health and Environmental Control’s (DHEC) website. This option offers convenience but usually includes additional processing fees.
- By Mail – Applicants can send a completed request form, photocopy of ID, and payment by money order to the Vital Records office.
- In Person – Walk-in requests allow residents to apply directly at the office and, in many cases, receive the document the same day.
Vital Records Office Contact Information
Spartanburg County Vital Records Office
151 East Wood Street
Spartanburg, SC 29305
Phone: (864) 596-3327
Office Hours: Monday–Friday, 8:30 AM–4:00 PM
Wait Times and Fees
In-person requests are usually processed the same day, while mail orders may take one to two weeks depending on volume and mailing times. Online requests often process within a few business days but may vary. Fees are set per certified copy, with reduced charges for additional copies ordered at the same time.
Property and Deeds Records (Register of Deeds)
Property deeds are official documents that record the ownership of land and real estate. In Spartanburg County, the Register of Deeds is responsible for maintaining these records, which serve as proof of legal ownership. A deed outlines important details such as the names of the buyer and seller, a description of the property, and the date of transfer. Having access to these records is valuable not only for current property owners but also for buyers, lenders, attorneys, and researchers who need to confirm ownership history or settle disputes.
Online Search Through the Register of Deeds Portal
Spartanburg County provides an online portal where users can search for deeds and related property records. Searches can be made using the owner’s name, property address, or document number. The online system allows residents to view and print unofficial copies for personal use, while certified copies still need to be requested directly from the Register of Deeds office. This online access makes property research more efficient and convenient.
Requesting Certified Deed Copies
If an official certified copy of a deed is required, residents can obtain it through the Register of Deeds office. Here’s the typical process:
- Locate the Record – Use the online portal or visit the office to find the document reference number.
- Submit a Request – Requests can be made in person, by mail, or in some cases through the county’s online services.
- Provide Identification – A valid government-issued photo ID may be required, especially if requesting in person.
- Pay the Fee – Certified copies come with a per-page fee, payable by cash, card, or money order.
- Receive the Copy – In-person requests are often fulfilled the same day, while mailed requests take longer depending on delivery times.
Register of Deeds Contact Information
Spartanburg County Register of Deeds
180 Magnolia Street, 2nd Floor
Spartanburg, SC 29306
Phone: (864) 596-2514
Office Hours: Monday–Friday, 8:30 AM–5:00 PM
Common Errors to Avoid When Searching
Many people encounter delays due to simple mistakes when searching for property records. Misspelling the owner’s name, using incorrect property addresses, or leaving out middle initials can lead to incomplete results. Double-checking details before starting a search saves time and ensures accurate results. Using official references such as parcel numbers or document IDs can also improve accuracy.
FOIA Requests in Spartanburg County
The Freedom of Information Act (FOIA) gives residents of South Carolina the right to access public records held by government agencies. In Spartanburg County, FOIA ensures that government activities remain open to public view, building trust and accountability. Through FOIA, citizens can request access to a wide range of documents that show how decisions are made and how resources are managed.
Records Available Through FOIA
FOIA requests can cover many types of records, including meeting minutes, budgets, contracts, emails related to government business, and reports prepared by public offices. Some records are excluded from disclosure, such as those involving personal privacy, active law enforcement investigations, or sensitive security details. Knowing which records qualify helps residents submit clear, focused requests.
Step-by-Step Process for Filing a FOIA Request
- Identify the Records Needed – Be as specific as possible about the type of record, date, and department.
- Prepare the Request – Write a request letter or email that clearly states you are seeking access under the South Carolina Freedom of Information Act.
- Submit the Request – Send your request to the appropriate Spartanburg County department, either by mail, email, or in person.
- Wait for a Response – The county must respond within 10 business days for records less than two years old, or within 20 business days for older records.
- Receive the Records – If approved, the office will provide the records in the format available. Fees may apply for staff time and copying costs.
FOIA Contact Information
Spartanburg County Legal Department (FOIA Requests)
366 N. Church Street, Suite 1000
Spartanburg, SC 29303
Phone: (864) 596-2509
Office Hours: Monday–Friday, 8:30 AM–5:00 PM
Timelines, Appeal Rights, and Costs
As required by law, responses are issued within 10–20 business days depending on the record’s age. If a request is denied, residents have the right to appeal the decision through the appropriate court. Costs are generally limited to copying fees and the time needed to gather records. Many documents may be inspected at no charge if no copies are needed.
County Council Records
Spartanburg County Council maintains records that document the actions and decisions of the elected governing body. These records allow residents to stay informed about how policies are created, how funds are allocated, and how community priorities are addressed. They are an important part of maintaining transparency in local government.
Types of Documents Available
The most commonly accessed records include meeting minutes, which summarize discussions and decisions; ordinances and resolutions, which reflect laws and policies passed by the Council; and budget documents, which show how public funds are planned and spent. Many of these records are posted online through the county’s website, making them easy to review without filing a formal request.
Requesting Records
If a document is not available online, residents can request a copy through the Clerk to Council’s office. Requests can usually be made in person, by phone, or in writing. Providing specific details such as the date of a meeting or the title of an ordinance helps staff locate the correct record more quickly. Some requests may fall under the Freedom of Information Act, which allows additional access to government records.
Clerk to Council Contact Information
Clerk to Council – Spartanburg County
366 N. Church Street, Suite 1000
Spartanburg, SC 29303
Phone: (864) 596-2522
Office Hours: Monday–Friday, 8:30 AM–5:00 PM
Transparency and Civic Importance
Access to County Council records ensures residents can hold their government accountable and take part in civic life. By reviewing decisions, budgets, and ordinances, the public gains insight into how leaders shape the future of Spartanburg County.
Court Case Records (SC Judicial System)
Court case records provide public access to proceedings handled in the South Carolina judicial system. In Spartanburg County, residents can view many of these records through the statewide SC Judicial Public Index, which offers an online search tool. This system makes it easier for citizens, attorneys, and researchers to review case details without needing to visit the courthouse.
Online Case Search
The SC Judicial Public Index allows users to search cases by name, case number, or filing date. The search system covers multiple counties, so selecting Spartanburg ensures accurate results. Access is available 24/7, making it a convenient way to review active or closed cases.
Types of Cases Accessible
Through the online index, users can find records for civil cases, such as lawsuits or contract disputes, criminal cases, including charges and sentencing, and family court matters, like divorces and custody filings. Probate cases may also appear, though certain documents remain with the Probate Court. This broad access helps residents track legal matters that affect their lives or communities.
Reading Search Results
Search results typically display the case number, filing date, involved parties, attorneys, and court actions. Some entries may include links to documents or summaries of hearings. While these results provide useful snapshots, they are not certified records and may not show every filing. For legal purposes, certified copies are required.
Requesting Certified Copies
Certified case records are available through the Spartanburg County Clerk of Court. To obtain them, request the case file in person or by mail, provide valid identification, and pay the required per-page fees. Certified copies carry an official seal, making them legally valid for use in court or official business.
Limitations on Access
Certain records remain restricted. Juvenile cases are not open to the public, and sealed cases are only accessible by court order. Sensitive personal information may also be redacted to comply with privacy laws.
The SC Judicial Public Index, combined with the Clerk of Court’s services, gives residents reliable access to court records while balancing the need for privacy in sensitive cases.
Fees, Processing Times & Formats
Requesting public records in Spartanburg County often involves specific costs, timelines, and delivery formats. Knowing these details helps residents prepare before submitting a request and avoid delays.
Typical Costs
Certified copies usually carry a set per-page fee, which varies by record type. For example, marriage or birth certificates may have a flat fee for each certified copy, while court and property documents often charge per page. Uncertified copies, which are for informational use only, are typically less expensive and sometimes available for free through online portals.
Payment Methods
The county accepts several forms of payment depending on how the request is submitted. In-person requests may be paid with cash, credit or debit card, or money order. Mail requests usually require a money order, while online orders often accept credit or debit cards. Confirming accepted payment methods before applying helps avoid delays.
Processing Times
Processing times depend on the record type and request method. In-person requests are often completed the same day. Mail requests can take one to two weeks, depending on office workload and mailing times. Online orders may be processed within a few business days but can vary if verification or additional documentation is required.
Available Formats
Records are provided in different formats depending on the request. Certified paper copies with an official seal are used for legal or official purposes. Digital PDFs may be available for certain records through online systems, while uncertified paper copies are useful for personal reference or research.
Restrictions and Confidential Records
While many public records in Spartanburg County are accessible to residents, some remain confidential by law to protect privacy and sensitive information. These restrictions balance the public’s right to transparency with the need to safeguard personal and legal matters.
Records Not Open to the Public
Certain categories of records are closed to general access. Juvenile court cases are restricted to protect minors involved in the justice system. Adoption records are sealed to preserve the privacy of both adoptive families and biological parents. Sealed cases ordered by a judge, such as those involving sensitive financial or personal details, are also withheld from public view. In addition, medical and certain law enforcement records may be restricted if disclosure would endanger safety or violate privacy rights.
Privacy Laws Protecting Sensitive Data
South Carolina law sets clear rules for safeguarding personal information. Sensitive data, such as Social Security numbers, financial account details, and medical records, are either redacted from public documents or withheld entirely. These protections prevent misuse of personal information while still allowing appropriate public oversight of government activity.
Petitioning for Access
In limited circumstances, access to confidential records may be granted. For example, an attorney representing a party in a sealed case may petition the court for access. In adoption cases, individuals with a direct and compelling interest can sometimes request a review through legal channels. To petition for access, a formal written motion or request must be filed with the appropriate court, explaining the reason access is needed. A judge then decides whether to grant or deny the request, balancing privacy against the requester’s interest.
How to Troubleshoot Common Issues
Searching for public records in Spartanburg County is usually straightforward, but sometimes problems can occur. Knowing how to handle these issues can save time and reduce frustration.
Missing or Incorrect Search Results
If a search produces no results or incorrect information, first check the spelling of names, addresses, or case numbers. Even small mistakes, such as missing middle initials or reversed names, can prevent accurate results. Trying variations of the name or narrowing the date range often helps locate the correct record.
Old Records Not Digitized
Some older records are not available online because they have not been digitized. In these cases, visiting the courthouse or requesting help from the appropriate office, such as the Clerk of Court or Register of Deeds, may be necessary. Staff can often locate physical copies stored in archives.
Errors in Record Indexing
Occasionally, records may be incorrectly indexed, making them difficult to locate in an online search. If you suspect an indexing error, contact the office responsible for that type of record. Providing as much detail as possible—such as names, approximate dates, or document types—can help staff track down the file.
Who to Contact if Records Aren’t Found
If records cannot be found after troubleshooting, reach out directly to the office that maintains them. For court cases, contact the Clerk of Court. For property deeds, contact the Register of Deeds. For birth, marriage, or death certificates, the Probate Court or Vital Records Division can assist. Staff may be able to clarify search errors, check physical archives, or confirm if a record is restricted.
Step-by-Step Guide: Requesting Records Online vs. In-Person
Accessing public records in Spartanburg County can be done through both online portals and in-person visits, each with its own advantages. Understanding how both methods work ensures that you choose the option best suited to your needs.
Online Requests
The South Carolina Judicial Public Index is the main tool for searching court case records. Users can enter case numbers, party names, or attorney information to find civil, criminal, or family court cases. Property-related documents, such as deeds and mortgages, are available through the Spartanburg County Register of Deeds’ online search system. Tax assessments and property values can be located using the County Assessor’s database.
When making an online request, results can usually be viewed instantly, and uncertified copies may be available for download as PDFs. However, certified copies—such as those needed for official legal use—must often be requested directly from the Clerk of Court or the Register of Deeds office, either by mail or in person.
In-Person Requests
For those who prefer or require face-to-face assistance, visiting the appropriate county office is an option. Court case records can be requested from the Clerk of Court at the county courthouse. Property records are handled by the Register of Deeds, while vital records such as marriage or probate documents are available through the Probate Court.
When visiting in person, it is important to bring valid identification, payment for any fees, and detailed information about the record you are seeking (such as names, dates, or case numbers). Staff can guide you through the process and assist with records that may not be digitized or easily searchable online.
Pros and Cons of Each Method
Online requests are fast, convenient, and accessible 24/7, making them ideal for quick searches or for obtaining uncertified copies. They save travel time and allow users to search multiple databases at once. However, not all records are digitized, and certified documents often still require in-person or mailed requests.
Why Public Records Matter for the Community
Public records play an essential role in strengthening trust between citizens and their local government. By allowing residents to review court filings, property transactions, and council decisions, Spartanburg County demonstrates its commitment to transparency and accountability. This access ensures that government actions remain open to public scrutiny, reducing the likelihood of errors or misuse of authority.
Beyond governance, public records serve countless practical purposes. Genealogists often use old marriage or probate documents to trace family histories, while attorneys and researchers rely on accurate records to support legal cases or academic projects. Property buyers and sellers frequently consult deed records to verify ownership or resolve boundary questions. Even students benefit from access when studying civic processes or conducting local research.
FAQs
How do I get a certified marriage license copy?
Certified marriage license copies are issued by the Spartanburg County Probate Court. You’ll need to provide names, the date of marriage, and valid identification. Requests can be made in person or by mail, and a small fee applies for certified copies.
Can anyone access divorce records?
Divorce records are filed with the Clerk of Court. While the general case file is public, sensitive details may be limited to protect privacy. Certified divorce decrees can be obtained by either party involved or their legal representatives.
Where can I find property ownership details?
Property ownership and deed records are maintained by the Register of Deeds. You can search online through the county’s deeds portal or visit the office for certified copies. These records are often used in real estate transactions or legal disputes.
Are birth certificates available to the public?
Birth certificates are considered vital records and are restricted for privacy reasons. Only the individual named, immediate family, or authorized representatives may request certified copies from the Vital Records Office.
How long does it take to receive FOIA responses?
Under South Carolina’s Freedom of Information Act (FOIA), public agencies generally have 10 business days to respond to a request and 30 calendar days to fulfill it once approved. Complex requests may take longer, especially if records are archived.
Are mugshots considered public records?
Yes, mugshots are generally public records under South Carolina law. However, access may vary depending on the stage of the case or privacy concerns. Some mugshots may be restricted if tied to juvenile cases or sealed proceedings.
What records are not publicly available?
Certain categories are restricted by law, including juvenile court records, adoption files, Social Security numbers, medical details, and some law enforcement investigative reports. These restrictions exist to protect personal privacy.
Can I access court case records online?
Yes. The South Carolina Judicial Public Index allows you to search for civil, criminal, and family court cases. However, certified copies must still be requested from the Clerk of Court.
What fees apply to public record requests?
Fees vary by office and type of record. Certified vital records often cost around $12–$15, while deed copies or court records may cost a few dollars per page. Some agencies may also charge research or mailing fees.
What should I do if I can’t find the record I need?
If searches return no results, it may be due to indexing errors, old records not being digitized, or sealed files. In such cases, contacting the relevant office directly is the best option, as staff can guide you to alternative record sources or confirm restrictions.